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Email Paige invoices to Xero bills

The lowest-effort route into Xero: a one-step automation emails each PDF Paige finishes to your organisation's bills email address, and Xero creates a draft bill from it. Paige's own field values aren't sent — just the clean, searchable PDF — so you review the draft in Xero as usual.

For everyone30 minutesVerified 2026-09-05

Before you begin

  • A Xero organisation with the bills email address feature (Business > Bills to pay > Create bill from email)
  • A Zapier, Make, or Power Automate account that includes the SFTP connector, or any other tool that can watch an SFTP folder and send an email with an attachment
  • An SFTP server Paige can reach, with a folder for this scan job
  • A Paige scan job with an invoice document type

At the end of this guide, every invoice Paige finishes is emailed to your Xero organisation's bills address within minutes, and Xero turns it into a draft bill with the PDF attached — no mapping, no fields, one automation step.

This path sends only the PDF. Xero reads it with its own tools and pre-fills what it can (usually contact, dates, and total); you check the draft as you normally would. If you want Paige's reviewed values on the bill itself, use the Zapier or Make path.

Step 1 — Get your Xero bills email address

  1. In Xero, open Business > Bills to pay.

  2. Click Create bill from email (at the top of the page or in the menu).

  3. Click Copy next to the unique address Xero shows. Treat it like a password: anything emailed to it becomes a draft bill.

Step 2 — Point Paige at your SFTP server

  1. In Paige, open Settings (the gear at the bottom of the left menu — administrators only), pick the scan job, and choose Export.

  2. Click the FTP card. Enter the FTP Address, Port 22, Username, Password, and in FTP Folder Path a folder for this scan job, such as /paige/invoices.

  3. Click Test Connection. What you should see: FTP connection successful! Connect — Connected to FTP Server! and a green Connected label.

  4. Turn on Enable Auto Export, pick your invoice type under Document Types, and set Human Reviewed to Reviewed if you want a person to confirm the document is an invoice before Xero gets it. Click Save.

Open port 22 on your firewall to Paige's address ranges — Outbound IP ranges for firewall allow-lists.

Step 3 — Build the one-step forwarder

This time the automation triggers on the PDF, not the data file, because the PDF is all Xero needs.

Zapier

  1. Trigger: SFTP by Zapier → New or Updated File, folder = the scan job's folder.

  2. Filter by Zapier: File Name (Text) Ends with .pdf.

  3. Email by Zapier → Send Outbound Email. To: the Xero bills address. Subject: anything (Invoice from Paige). Attachment: the trigger's file.

  4. Turn the Zap on.

Make

  1. SFTP → Watch files in a folder, pointed at the scan job's folder; filter File name Ends with .pdf.

  2. SFTP → Get a file for the triggered file.

  3. Email → Send an email to the Xero bills address with the file data from module 2 as an attachment (or use your Gmail or Microsoft 365 module).

  4. Turn the scenario on.

Power Automate

  1. SFTP - SSH: When a file is added or modified, folder = the scan job's folder, Include file content on.

  2. Condition: File name ends with .pdf.

  3. Office 365 Outlook → Send an email (V2) to the Xero bills address, with the trigger's File name and File content as the attachment.

  4. Save.

Note

Xero accepts PDF, JPG, and PNG attachments, up to 25 MB per email and up to 10 bills per email. One PDF per email, as above, keeps it simple.

Step 4 — Test it

  1. Process one invoice through the scan job in Paige (review it if you required review) and wait for the export.

  2. Check the automation's run history: one run, triggered by the .pdf.

  3. In Xero, open Bills to pay > Draft. What you should see: a draft bill with the PDF attached, contact and amounts pre-filled as far as Xero could read them. Complete and approve it.

When it doesn't work

SymptomWhere to look
No draft appearsThe email didn't arrive: wrong bills address, or the sending account blocked the attachment. Check the automation's run history for the email step.
Draft appears with nothing pre-filledXero couldn't read the PDF's contents. Rare with Paige's PDFs, which carry a clean text layer — but Xero's reading is separate from Paige's. Fill the draft by hand, or switch to the Zapier or Make path, which uses Paige's values.
Four emails per invoiceThe .pdf filter is missing, so the data files were emailed too.
Nothing arrives from PaigeAuto-export criteria aren't met, or the invoice was processed before you enabled auto export. Export once from the Documents page with Export and tick FTP.

If the Paige side is the problem, contact Ademero support with the scan job name and the message from Test Connection.