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Email Paige invoices to NetSuite Bill Capture

The lowest-effort route into NetSuite: a one-step automation emails each PDF Paige finishes to your NetSuite Bill Capture address, and the invoice appears on the Scanned Vendor Bills page for review. Paige's own field values aren't sent — just the clean, separated, searchable PDF.

Administrators30 minutesVerified 2026-09-05

Before you begin

  • NetSuite with Bill Capture licensed and the Transaction Email Capture SuiteApp installed, so your account has a capture email address
  • A Zapier, Make, or Power Automate account that includes the SFTP connector, or any tool that can watch an SFTP folder and send an email with an attachment
  • An SFTP server Paige can reach, with a folder for this scan job
  • A Paige scan job with an invoice document type

At the end of this guide, every invoice Paige finishes is emailed to your NetSuite Bill Capture address within minutes and appears on the Scanned Vendor Bills page, ready for review and one-click bill creation — no mapping, no fields, one automation step.

This path sends only the PDF; NetSuite's Bill Capture reads it. Where Paige earns its keep here is upstream: batch scanning, separating stacks into individual invoices, reading handwritten or poor-quality pages, and producing a clean PDF that Bill Capture reads well. If you want Paige's reviewed values to become the bill directly, use the SuiteScript path.

Step 1 — Find your Bill Capture email address

Bill Capture's email intake comes from the Transaction Email Capture SuiteApp. Once it's installed and set up, your account has an inbound address for vendor bills; your NetSuite administrator can read it from the SuiteApp's setup page. Files must be PDF, JPEG, or PNG.

Step 2 — Point Paige at your SFTP server

  1. In Paige, open Settings (the gear at the bottom of the left menu — administrators only), pick the scan job, and choose Export.

  2. Click the FTP card. Enter the FTP Address, Port 22, Username, Password, and in FTP Folder Path a folder for this scan job, such as /paige/invoices.

  3. Click Test Connection. What you should see: FTP connection successful! Connect — Connected to FTP Server! and a green Connected label.

  4. Turn on Enable Auto Export, pick your invoice type under Document Types, and set Human Reviewed to Reviewed if you want a person to confirm each document is an invoice before NetSuite gets it. Click Save.

Open port 22 on your firewall to Paige's address ranges — Outbound IP ranges for firewall allow-lists.

Step 3 — Build the one-step forwarder

The automation triggers on the PDF, since that's all Bill Capture needs.

Zapier

  1. Trigger: SFTP by Zapier → New or Updated File, folder = the scan job's folder.

  2. Filter by Zapier: File Name (Text) Ends with .pdf.

  3. Email by Zapier → Send Outbound Email. To: the Bill Capture address. Subject: Vendor bill from Paige. Attachment: the trigger's file.

  4. Turn the Zap on.

Make

  1. SFTP → Watch files in a folder, pointed at the scan job's folder; filter File name Ends with .pdf.

  2. SFTP → Get a file for the triggered file.

  3. Email → Send an email (or your Gmail / Microsoft 365 module) to the Bill Capture address, with the file data from module 2 as an attachment.

  4. Turn the scenario on.

Power Automate

  1. SFTP - SSH: When a file is added or modified, folder = the scan job's folder, Include file content on.

  2. Condition: File name ends with .pdf.

  3. Office 365 Outlook → Send an email (V2) to the Bill Capture address, attaching the trigger's File name and File content.

  4. Save.

Note

Send one PDF per email. If the sending mailbox is one Bill Capture already accepts vendor emails from, it just works; otherwise your administrator may need to allow the sender in the SuiteApp's settings.

Step 4 — Test it

  1. Process one invoice through the scan job in Paige (review it if you required review) and wait for the export.

  2. Check the automation's run history: one run, triggered by the .pdf.

  3. In NetSuite, open Transactions > Payables > Scanned Vendor Bills. What you should see: the file listed; open it to the Review Scanned Bill page, check what Bill Capture read, and create the bill.

When it doesn't work

SymptomWhere to look
Nothing on Scanned Vendor BillsThe email didn't arrive, or the sender isn't allowed. Check the automation's email step and the SuiteApp's sender settings.
Four emails per invoiceThe .pdf filter is missing, so the data files were emailed too.
Bill Capture reads little from the PDFRare with Paige's PDFs, which carry a clean text layer. Check the invoice itself is legible; if Paige read it fine and Bill Capture didn't, the SuiteScript path uses Paige's values instead.
Nothing arrives from PaigeAuto-export criteria aren't met, or the invoice was processed before you enabled auto export. Export once from the Documents page with Export and tick FTP.

If the Paige side is the problem, contact Ademero support with the scan job name and the message from Test Connection.